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Classes

EduControl covers the full Ghanaian basic school range: Set up only the classes you actually run. Every class you create becomes a column in the fee matrix and a row in the feeding rates table, so an unused class is a column of empty prices somebody will eventually ask about. Where a class runs more than one stream, create each stream as its own class — registers, timetables and report cards are all produced per class.

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Subjects

Subjects are defined once for the school, then attached to the classes that teach them. A subject attached to a class is what makes it appear in that class’s gradebook and timetable.
Attach subjects before the term’s first test. The gradebook lists a class’s attached subjects, so a subject added halfway through a term starts with no marks behind it, and teachers have to go back for them.
Only JHS classes carry GES points on their grading scale — see Grading scales.

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Class teachers

Each class has a form master or class teacher. That assignment decides:
  • Whose My Day dashboard shows the class’s register
  • Who can mark that class Ready for report cards
  • Whose remark appears as the class teacher’s comment on the report card
Subject teachers are assigned per class subject, and enter marks only for the subjects they teach.

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Changing classes mid-year

Renaming a class is safe — it is the same class, and its history follows it. Deleting one is not: enrolments, invoices and marks all point at it. If a class stops running, stop enrolling pupils into it rather than removing it, so last term’s records still read correctly.

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Who can edit it

The edit_academics permission.