> ## Documentation Index
> Fetch the complete documentation index at: https://educontroldoc.pixelspectivetech.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Glossary

> The terms EduControl uses, and what each one means in practice.

<AccordionGroup>
  <Accordion title="Allocation">
    Deciding which fee lines a payment settles. By default the oldest debt by due date; it can be directed at a specific fee type. See [Allocation](/docs/payments/allocation).
  </Accordion>

  <Accordion title="Arrears">
    What a family owes and has not paid. Tuition arrears and feeding arrears are tracked separately.
  </Accordion>

  <Accordion title="Basis point (bp)">
    One hundredth of a percent. 500 bp is 5%; 10,000 bp is 100%. Used for discounts and assessment weights so that a figure like 7.5% is exact rather than a repeating decimal.
  </Accordion>

  <Accordion title="Billing run">
    One pass that turns the fee grid and a term's enrolments into invoices. Can be previewed before issuing and reversed afterwards. See [Running term billing](/docs/billing/running-term-billing).
  </Accordion>

  <Accordion title="Cadence">
    How far ahead a family pays for meals — Daily, Weekly, Monthly, Termly, or None. Paying further ahead earns a discount. See [Feeding rates](/docs/fees/feeding-rates).
  </Accordion>

  <Accordion title="Credit">
    Money received that has not yet settled a fee line, held against the pupil and applied automatically to their next invoice. Credit remembers what it was paid for.
  </Accordion>

  <Accordion title="Credit note">
    An instrument that reduces what a family **owes** on an already-issued invoice. Moves debt, never cash. Compare **refund**. See [Corrections](/docs/payments/corrections).
  </Accordion>

  <Accordion title="Current term">
    The one term marked as current. Billing, attendance and marks all default to it. Exactly one exists at a time.
  </Accordion>

  <Accordion title="Discountable">
    A flag on a fee item saying whether a pupil's fee category may reduce it. A levy you remit to someone else should not be discountable. See [Fee items](/docs/fees/fee-items).
  </Accordion>

  <Accordion title="Enrolment">
    A pupil's place in a class **for one term**. Billing reads the enrolment, not the pupil record. See [Enrolling a pupil](/docs/pupils/enrolling-a-pupil).
  </Accordion>

  <Accordion title="Fee category">
    A named discount — Staff child 50%, Scholarship 100% — attached to a pupil's enrolment for a term. See [Discounts](/docs/fees/discounts).
  </Accordion>

  <Accordion title="Fee item">
    One thing you charge for: tuition, PTA dues, an ICT levy. Priced per class in the fee matrix.
  </Accordion>

  <Accordion title="Fee matrix">
    The grid pricing every fee item for every class in a term. See [The fee matrix](/docs/fees/fee-matrix).
  </Accordion>

  <Accordion title="Fee payer">
    The one guardian per pupil who receives the bill. Exactly one, always. See [Guardians](/docs/pupils/guardians).
  </Accordion>

  <Accordion title="GES point">
    The Ghana Education Service grade point attached to a grade band — 1 for an A down to 9 for an F on the default scale. See [Grading scales](/docs/marks-and-reports/grading-scales).
  </Accordion>

  <Accordion title="Pesewa">
    One hundredth of a cedi. Every amount is stored as a whole number of pesewas so that fees, discounts and payments can never disagree by a fraction. The screens show cedis.
  </Accordion>

  <Accordion title="Published (report card)">
    A report card signed off by the head teacher and frozen. Later changes to marks or scales do not alter it. See [Report cards](/docs/marks-and-reports/report-cards).
  </Accordion>

  <Accordion title="Ready (report card)">
    A form master's assertion that their class's marks and remarks are complete and it is fit for the head teacher to review.
  </Accordion>

  <Accordion title="Refund">
    Money going **back** to a family. Requires approval by someone other than the person who requested it. Compare **credit note**.
  </Accordion>

  <Accordion title="Reversal (billing run)">
    Undoing a whole billing run that should not have happened, with a reason recorded. For a single pupil, use a credit note instead.
  </Accordion>

  <Accordion title="Snapshot">
    The frozen copy of a report card written at publication — marks, grades, position, attendance and remarks exactly as they stood.
  </Accordion>

  <Accordion title="Void (payment)">
    Reversing the **receipt** of a payment that should not have been recorded. Unwinds its allocations. Not the same as a refund, which records cash leaving.
  </Accordion>
</AccordionGroup>